The following excerpt from the Associations’ bylaws, Section 29, sets out the authorizing framework for the Museum.
29.1 The curator of the museum shall be appointed by the Executive Committee in consultation with the Lieutenant Colonel Commanding, Governor General’s Foot Guards.
29.2 Any staff member of the museum must be approved by the Executive Committee in consultation the Lieutenant Colonel Commanding, Governor General’s Foot Guards.
29.3 Pursuant to the agreement with the Governor General’s Foot Guards dated at Ottawa, Friday February 14th 1975 which recognizes the assets of the Regimental Museum as being the property of the Regimental Association, let it be known that:
- 29.3.1 Upon the dissolution of the Corporation and after payment of all debts and liabilities, its remaining property shall be distributed or disposed of to the Governor General’s Foot Guards Regiment (providing same fits with the legal description or concept of charity upon dissolution). In the event that the aforesaid Regiment either does not fit within the legal description or concept of charity or is reduced to nil strength, the remaining assets and property shall be offered to the Canadian War Museum and/or to the National Archives of Canada (providing that these organizations fit within the legal description of charity upon the Corporation’s dissolution). In the event that none of the foregoing is within the legal description of charity, the remaining assets and property shall be distributed to charitable organizations, which carry on their work solely in Canada.
29.4 The museum committee shall be approved by the Executive Committee for the duration of two (2) years. It will consist of the following representatives:
- 29.4.1 Officers’ Mess – 1;
- 29.4.2 Sergeants’ Mess – 1;
- 29.4.3 Junior Ranks’ Mess – 1;
- 29.4.4 Guards Club – 1;
- 29.4.5 Association – 3; and
- 29.4.6 The Curator (ex-officio).
29.5 The committee shall elect a chairman. Ex-officio members are not eligible for this position.
29.6 The committee shall meet quarterly to discuss the operation of the museum and also when requested by the Executive Committee.
29.7 The main functions of the committee are to:
- 29.7.1 Guide the curator in such matters as the acquisition, retention, display, and disposal of objects of interest to the museum; and
- 29.7.2 To ensure that the curator follows the rules as set by the museum committee or DHH and recommend any changes they see fit to benefit the museum.